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Proposals Co-ordinator - Aberdeen

We are looking for a full-time Proposals Coordinator to join the Proposals team in Aberdeen.

The role reports to the Senior Commercial and Procurement Coordinator. 

The Proposals Coordinator will be preparing proposals and tenders within client deadlines supported by the business unit.

The main tasks involved in the role are:

  • To update SAP with client enquiries / technical and commercial proposals;
  • To ensure that the ICR Proposals Process is adhered to at all times;
  • In conjunction with the engineering team, prepare technical and commercial proposals / tenders;
  • To prepare cost estimates;
  • To liaise with clients / attend meetings during the proposal process;
  • To ensure that proposals are checked and approved in a timely fashion / from both a technical and commercial perspective;
  • On receipt of client purchase orders, complete Sales orders and prepare handover for the operations team ensuring that the scope of work is clear;
  • To provide administration support.

The successful applicant will have the following responsibilities:

  • Delivering all proposals, tenders and cost estimates in a timely manner in line with company approvals process;
  • Ensuring SAP system is up to date with all open/closed bids at all times;
  • Following the service realisation process by creating, developing and maintaining a weekly Bid/Tender status report;
  • Recognise and adhere to all company HSEQ policies internally and externally.

The successful candidate will have the following:

  • Previous experience of administration maintenance practices and standards;
  • Demonstrable track record of organising and prioritising;
  • Ability to manage multiple work scopes on a day-to-day basis;
  • Experience of using CRM systems, preferably SAP Business One;
  • Excellent command of English language both written and oral;
  • Ability to pro-actively solve problems and to think laterally, whilst working under pressure;
  • Effective communication and inter-personal skills;
  • Competency and skill using MS Office packages, particularly formatting and stylising documents;
  • Excellent organisation and time management skills and an ability to perform effectively under pressure;
  • Proactive, energetic and enthusiastic individual with a can-do attitude and an ability to prioritise own workload and use initiative to manage bids and proposals.

We are looking for a candidate with the following personal qualities:

  • Self-starter that takes a collaborative approach and really enjoys working as part of a team;
  • Enthusiastic, confident team player, with the ability to work on own initiative and self-manage own workload;
  • High standards in quality of work, with excellent attention to detail and problem-solving skills;
  • Effective at working within a small close-knit team;
  • Ability to take on wide ranging tasks;
  • Builds wide and effective networks of contacts inside and outside the Company.

How to Apply:

If you are interested in applying for the role please send your CV and a covering letter to the HR Department at


If you have any queries or require further information, please get in contact on the above email address.

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