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Personnel Logistics & Travel Coordinator - Aberdeen

We are looking for a full time Personnel Logistics and Travel Coordinator to join the team in Aberdeen.

The Personnel Logistics and Travel Coordinator will be responsible for the coordination of offshore personnel, including the logistics of ICR employees across all Business Units and in line with Company procedures and processes. Responsible for coordinating the Company’s travel requirements in line with Company procedures and processes. Responsible for the coordination of offshore personnel, including the logistics of ICR employees across all Business Units and in line with Company procedures and processes. Responsible for coordinating the Company’s travel requirements in line with Company procedures and processes.

The role reports to the Operations Support Manager.
 

The main tasks involved in the role are:

  • To ensure the logistics of all offshore personnel is coordinated in line with Operational procedures
  • To manage and coordinate ICR personnel for offshore and site activities. This will include personnel on offshore contracts as well as those able to go offshore / site from the workshops.
  • To manage all mobilisation requests
  • Selection of personnel in conjunction with the business units
  • To ensure the personnel tracker is kept updated daily
  • To maximise utilisation of personnel / tracking of utilisation
  • To liaise with clients for flight times / inductions
  • To ensure correct visas / inoculations are in place prior to travel
  • To ensure workpacks are provided from business units / pre-job briefings
  • To ensure workpacks are returned to business units post job completion
  • To support in the preparation and provision of monthly reporting
  • To manage and plan all travel requests in line with the ICR procedures and in a timely manner
  • To arrange all required visas in line with ICR travel procedures
  • To advise on inoculations required
  • To maximise cost savings for travel
  • To provide cover and support for other roles within the Operational Support team
     

The successful applicant will have the following responsibilities:

  • Work together with the Operations Support team to provide the planning of operations and personnel logistics, to ensure a smooth and efficient process is followed within the team.
  • To coordinate and arrange travel for ICR employees, cost effectively and in accordance with ICR Procedures and Processes.

The successful applicant should have the following:

  • Experience working with travel management companies and on-line booking tools
  • Strong organisational and planning skills
  • Managing priorities
  • Problem resolution and process familiarisation
  • Self-starter with a strong sense of initiative
  • Excellent interpersonal skills
  • Strong ability to multi-task
  • Excellent administration skills
  • Team player
  • Significant Microsoft knowledge and experience, as well as managing databases
  • Ability to work deadlines in an accurate, consistent and structured manner
  • Ability to demonstrate understanding of HSEQ safe working practices and procedures and their implementation
  • Ability to follow/comply with procedures and recognised working practices


How to Apply:

If you are interested in applying for the role please send your CV and a covering letter to the HR Department at HRSupport@icr-world.com


If you have any queries or require further information, please get in contact on the above email address.
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