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Commercial Coordinator - Aberdeen

We are looking for a Commercial Coordinator to join ICR, based out of Aberdeen.

The Commercial Coordinator will provide support to the Commercial team, preparing and co-ordinating tenders and proposals within client deadlines supported by the business units..

This role will report to the Commercial Team Lead.

The main tasks involved in the role will include, but are not limited to:

  • To create and manage commercial / technical proposals in  SAP;
  • To ensure that the ICR Proposals Process is adhered to at all times;
  • In conjunction with the engineering team, prepare technical and commercial proposals;
  • When required support the tenders process from receipt to submission with support from BU Leads, including undertaking all Client portal submissions as required;
  • To prepare cost estimates
  • To liaise with clients / organise and attend meetings during the proposal process
  • To ensure that proposals are checked and approved in a timely fashion / from both a technical and commercial perspective;
  • On receipt of client purchase orders, complete Sales orders;
  • Support with the business pre-qualification process;
  • Provide support to the Commercial Lead by carrying out selected terms and conditions reviews;
  • Team working, helping each other, and standing in for each other, as required and planned;
  • Undertaking any other activities and support as determined by line manager.

Key Responsibilities:

  • Support the commercial team with the management of proposals/tenders;
  • Ensuring SAP system is up to date with all open/closed bids at all times;
  • Maintaining a weekly proposal status report for each Business Unit;
  • Recognise and adhere to all company HSEQ policies internally and externally;
  • Identify and support continuous improvements to the commercial process;
  • Act as delegate when Proposals Specialist is out of the office, e.g. absence or annual leave;
  • Maintain contracts register and ICR Document Hub.

Key Skills, Attributes and Experience:

  • Knowledge and experience of preparing and drafting commercial / technical proposals;
  • Experience of preparing tenders would be advantageous;
  • Proficient in the use of SAP and Microsoft packages;
  • Strong communication skills;
  • Ability to effectively work within a small close-knit team;
  • Ability to manage multiple work scopes on a day-to-day basis;
  • Ability to take on wide ranging tasks;
  • Ability to prioritise workloads.

How to Apply:

If you are interested in applying for the role, please send your CV and a covering letter to

The closing date for applications is Monday 24th January 2022

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